Architectural Survey Work in the Field

We think that one of the biggest pluses in using RuskinARC™ for architectural survey work is its ability to work in the field on an iPad or Android device.

Field work has always been somewhat of a Holy Grail for architectural survey work. At first, it was a film camera with a notebook, walking building to building taking notes and hoping you brought enough film to finish the job. Next came the digital camera and a notebook, no more worrying about film but still stuck writing notes that you take back to the office and hope you can read well enough to put into the survey forms. And then… we stagnated. Most jobs are still done with paper and a digital camera.

But while architectural survey work might have stagnated, the rest of the world didn’t. Why carry around a notebook and camera when you could take a tablet computer that is a notebook and camera and GPS device and… anything else you want it to be!

Architectural Survey Work in RuskinARC™

Do your architectural survey on an iPad
RuskinARC works on iPads, tablets, and mobile devices.

Along those lines and in our growing effort to make architectural survey work easier, RuskinARC™ was designed to work on tablets of all kinds. With RuskinARC™ and an iPad, you can fill in the forms while standing in front of the building, take a picture with the camera and upload it all from within the application. Have an older survey in RuskinARC™? Pull up that information, while you’re there in front of the building, and update the information and upload a new picture. Also, if you have volunteers or interns doing the survey work, you can be on your computer in the office and see their updates and additions in real time. It’s all going to the same account in RuskinARC™, so you can keep track of exactly what’s going on. Not getting the kinds of pictures you need to do your work? Just call them up while they’re still in the field and let them know.

In fact, Miami Beach is already doing this, and capturing some amazingly detailed photographs in the process. With RuskinARC™, they’re able to know what they have and keep that up to date so they always know what they’re working with.

Are you?

Downtown Revitalization Features in RuskinARC™

We recently added some features in RuskinARC™ that we like to call our downtown revitalization fields. We’ve expanded RuskinARC’s traditional historic preservation focus to also look at other areas of city planning, including giving you the tools you need to understand the businesses in your downtown.

Fields for extra location information.
Save extra location information to identify businesses in this building.

RuskinARC now gives you the ability to quickly record and search for properties in your historic downtown that are open for business, for sale, rent or lease and contact information for the owners of those properties. This will let you quickly plan special downtown events, get all the properties currently available for prospective business owners, and keep track of your downtown revitalization efforts in the same easy to use interface that you track all of your historic downtown buildings in.

Fields to describe if the property is open or for sale. A big plus for downtown revitalization.
Also set if the historic building is open to the public and what its hours are as well as whether the property is for sale, rent or lease.

RuskinARC also lets you search and map this information too, giving you and visitors to your project an easy way to see what’s open and what’s available.

The key to your downtown revitalization efforts is going to be whether you have a grasp on what’s going on with the buildings and businesses in your downtown area. Just like it does for your historic district areas, RuskinARC™ can give you the information you need to make the right decision when you need to.

We’re integrating more features like this into RuskinARC™ so please let us know what you’d like to see to make your job easier. You can contact us here. And sign up for the newsletter on the right to keep up with what else we have in store.

RuskinARC Newsletter: Preservation at the Crossroads

We think the tagline to the last National Preservation Conference fits what we’ve been thinking, and what we’ve been hearing, for a long time. “Preservation at the Crossroads”. Development and “progress” are starting to over shadow preservation efforts all around the world. We’re trying to help with that with one important aspect of our product, public outreach. How do you get an elected government body to listen to your concerns over preserving your shared heritage? Make the electorate care. Educate them on what your community’s history means and why it’s important. And, as we’ve heard from a number of clients, if it’s not online, no one knows about it and if they don’t know about it, how could you possibly get them to care? Getting your story online is one of the tasks RuskinARC is built for and to help with that, we’ve added a few small but important features recently to help you embed all that wonderful RuskinARC information directly into your website. The Village of Oak Park has actually done just that and we’re dedicated to making these useful features work for you. This is your information, you should have the flexibility to use it how you want, like embedding it on your own website to show your community that these building really matter and should be saved.

We feel like we’re in a constant state of excitement around what communities are doing with RuskinARC, from Miami Beach’s amazing documentation effort (over 2,500 photographs!) to Abilene’s consistently growing survey work. We’re also excited to welcome Tulsa, OK and Galena, Il as new customers and we can’t wait to see how those communities can use RuskinARC in their important efforts. Here at RuskinARC, we believe that we are at a crossroads, but it’s one where preservation wins in the end, because the stories that we tell here are the ones that young people will remember and then work to preserve.

Are we at a crossroads and, if so, what does that crossroads look like to you? Please let us know. We’d love to hear from you.

RuskinARC Newsletter: Meeting in Frankfort, KY and See You at NTHP Conference (Indianapolis)

Boy, what an August it’s been for us! We had a meeting with a lot of great communities in Kentucky, released a couple of fixes for RuskinARC and had one of our best months yet in getting people on board and improving their management and outreach efforts. We’ve got a lot to celebrate, so let’s get started.

Thank you to Frankfort, KY

We want to thank Frankfort, KY for hosting a meeting with us and many of the movers and shakers in the Kentucky preservation scene including profrssionals from Frankfort, Bardstown, Lexington, Middlesboro and the Kentucky SHPO, just to name a few. We also ate dinner at Darlin’ Jean’s Apple Cobbler Cafe in Midway, KY, which was quite an experience in and of itself.

We’re always excited to talk directly to the people that we’re trying to help and have them excited about what we’re trying to bring to the community. We can’t thank you all enough for coming out and validating that what we’re doing is actually helping.

We also had a fruitful talk about funding options for RuskinARC. There are a lot of good ideas here and we added that what we’ve been seeing is that once RuskinARC is in place, the community is usually the driving force in continued funding of the product because the people that care about the historic resources the most in the community finally have access to the information and stories concerning their historic resources and they won’t give that up again without a fight and will happily advocate on your behalf.

But initial funding can still be a problem. If you have ideas around this, feel free to reply to this email and let us know. We’d be very interested in what you think and we’ll read every reply.

See us at the National Trust for Historic Preservation Conference

We’ll be getting a booth at the National Preservation Conference this year so if you’re going, be sure to stop by and say hello. We’d love to see you and talk about how RuskinARC could help you or take suggestions on making it better. Let us know if you’re going too and we’ll be sure to look out for you.

RuskinARC keeps getting better

We’ve made some improvements lately in RuskinARC to make your life a little better, including adding the ability to reorder your images (so you get to decide which images should be first) and added improvements for when you want to embed RuskinARC into your own site. We have a client working on this right now and our main goal is to let you showcase your historic resources, not the RuskinARC application. The better we can make your community look, the better we’ll feel. We’ll have a “how to” soon once they go live with their implementation.

Until next time.

RuskinARC Newsletter: Academic Pricing and a New Feature

Academic Pricing Now Available

We’ve recently introduced an academic pricing tier for use with short term student projects. For just $99 a month, you can use RuskinARC for your student project at the full Premium level access. Just let us know how many months you’ll need it and we’ll get it all set up for you. Also, if you or the city or historic society decide that you want to keep the project longer, we can convert you to a full fledged long term account with the flip of a switch, so you won’t have to worry about losing all of your hard work. Contact us today to learn more.

Image Reordering Coming Soon

Soon, you’ll have the ability in RuskinARC to reorder the images posted on a resource. This will let you define which image will show as the first one on a resource instead of just having them ordered by when you uploaded them. It was an often requested feature and now it’s finally added. On each image on a resource in edit mode, you’ll now see an up arrow button next to the caption. Just click that and the image will move up one spot. Easy reordering!

Look for that to get added this weekend when we roll out a new version.

Saving Homes at Risk for Demolition

John Poole, who has been doing some interesting surveys of homes on his blog, A Preservationist’s Technical Notebook, has recently written anopen letter concerning the demolition plans for the Thomas Sanford House in Milford, CT. As we talked about in our last newsletter, I think public awareness is one of the most important tools for someone trying to preserve an historic structure. Don’t wait until after the fact, be like John and do it now. We wish him luck.

RuskinARC Newsletter: Documentation and Crowdfunding Project

Documentation: It’s More Than Just a Pretty Picture

That’s the title of a recent article posted by the National Trust. The actual article concerns how to completely document a building that is slated for demolition as a case study. It’s sad to see this kind of documentation wait until after a building has been condemned to be destroyed and that’s why we’re always so happy to see places like Miami Beach taking a proactive stance in documentation. We also believe that documenting now can prevent this kind of destruction from happening in the first place. The only thing that will prevent destruction of your historic places is having a group people who care about those places fight to protect them and the only way to make people care is to tell them the story of why this place is important. Public outreach is preservation and needs to be a part of every historic preservation plan.

Highway Revolts Break Out Across the Midwest

As a clear example of what I was talking about above, here’s an article that talks about community groups fighting against highway expansion projects that hurt downtowns. People care about their downtown areas because they live there and already understand the story that they tell themselves about it. Small, passionate groups can make a difference. If you’re a historic preservation group, I encourage you to start a conversation and alliance with a local community or business group today. It could be a very important alliance when you eventually need it.

Hacienda Hotel Crowdfunding Project

And speaking of getting community support, we recently ran across thisproject to restore the Hacienda Hotel in New Port Richey, Florida. We’ve talked about crowdfunding before and this is a great example of it in action. This project really lays out what a good crowdfunding project needs; a good video describing the importance of the place, a description that tells more of the story and a good explanation of why the money is needed and how it will be used.

And while you’re there, throw a couple of dollars in. Every little bit is going to help.

Until next time…

Why Digital Archives Beat Paper Every Time

As we’ve talked about RuskinARC to various communities across the country, there are a couple of themes that keep popping up as reasons for not going digital and keeping architecture surveys and preservation reporting on paper. We firmly believe that all of that thinking is hogwash and will set you up poorly if you follow that advice. As a community service, we will use this article to dispel these ruinous myths.

Myth 1: Paper is Permanent

One common misconception is that paper is somehow more permanent than an ephemeral digital document that lives in something called “the cloud”. Paper is solid, real and we have paper documents dating back a very long time. Paper is how it’s always been done, so it must be more permanent than digital.

Go tell it to the librarian at Alexandria.

The simple fact is, neither paper nor the media that digital documents are stored on (hard drives, disk drives, etc.) are permanent but digital documents have one advantage paper can’t touch; it’s easily duplicated. You can make 20 copies of a digital document without loss of fidelity and store it in 20 different places on the globe. Lose one, lose ten and it doesn’t matter, you still have it. It’s also no longer very expensive to store all those copies. We back up RuskinARC’s complete database including all images and documents to a redundant backup service that keeps the multiple copies for you every night. Monthly cost for us for all projects on RuskinARC: about $3.00.

Copy a paper document 20 times and you eventually get an unreadable document. Find 20 places on earth to store it? Very expensive and not likely in any case. Most of your important documents are currently in one place and if you lose them, they’re gone forever. Scan them in, make them digital and then back them up online.

Myth 2: Digital file formats go out of date

This one has some truth to it; ever hear of Lotus 1-2-3? It was a spreadsheet program back in the very early days of computers but has since been discontinued. But old file formats never really die, they just retire. Files in that format are easy to open in the latest LibreOffice or Microsoft Excel. It’s very hard to find a file format that would be impossible to open today.

Not only that, there are a few formats that are designed to always be available until the end of time, sort of the archival quality version of digital documents. For text, it’s Unicode, a format designed around binary itself, the computer’s most basic language, and able to store characters from over 100 different languages. For images, TIFF is the langua-franca, a format that is open to any basic program to interpret with very high quality.

More importantly, when you have digital, you can have paper any time you need it in any format you’d like it. Just print it out and there it is. When you have paper, you have only paper, in that format and that’s it. This is why Google and Project Gutenberg is working so hard to get out of print books into a digital format and why the US Government is working so hard to digitize public data.

Now what’s out of date?

Myth 3: Accessing digital archives are harder than accessing paper archives

Many people feel very comfortable and safe knowing that all of their paper documents are filed away in a cabinet or shelf somewhere, alphabetized and sorted with a nice card catalog that will tell you exactly where everything is. Your computer files are probably all over the place, some in a Documents folder, some in a Projects folder, most all over the Desktop. Finding that document you were looking at yesterday usually involves opening Word and hoping it’s still in the Recent Documents menu. So paper obviously wins, right?

Well, in this instance, it probably does but only because when it comes to paper, you already have a system. More than likely, it’s a system that you inherited that was already running and you just needed to learn the rules. When it comes to your computer, you have to organize it all yourself and, let’s face it, many of us don’t.

But the key isn’t the medium, it’s the system. If you have a good system in place to store all of your digital information (and we’ll point to RuskinARC here for obvious reasons), digital beats paper every time. If you’ve ever misplaced a paper document and then wished there was a search engine that could tell you where it is, you understand the power of having it all on the computer. Once it’s on the computer, it’s also always on the computer. Any good system will have an easy way to export your information and documents at the click of a button into a format that will be easy to import into any other computer program. That system will also have powerful reports and insight into that information that you could never easily get from a stack of papers.

Hopefully this clears up why we at RuskinARC think digital archives are the way to go. I didn’t even touch on the ability to password protect your archives, setting up a public website, and other benefits of having your information at your command on a computer. But once you have a good system, safe backups and the ability to change your information into any format you need, it’s clear that moving to RuskinARC from static paper forms will save time and money over the long term for you.

RuskinARC Newsletter: Newest Video and Miami Beach

Using Pivot Tables to Study Your Historic Community

We’re really cooking on bringing you technology information you can use in your preservation and planning work. Our latest tip is a video about using Pivot Tables to get a feel for the composition of your historic resources. Take a look over at YouTube and while you’re there, see what else we’ve got in the kitchen.

Miami Beach Mania

On RuskinARC, the Miami Design Preservation League’s historic Art Deco districts now account for about 45% of all our traffic! We have quite a few other clients but Judith Frankel and the team at MDPL have been doing a great job at public outreach lately and it really shows. They’re also using their current work to galvanize the public to get out and survey more of the area using RuskinARC as the central hub for data collection and display. We couldn’t be more proud to be a part of it.

Be one of the 45%ers and check out all that Miami Beach has done on RuskinARC.

Grant for Crowdfunding Platform, the crowdfunding platform for civic projects, has just received a $175,000 grant from the Knight Foundation. Why should you care, you may ask? Because we think this could be a great vehicle to fund restoration and preservation projects in the near future and something you should definitely keep an eye on. In fact, they already have some interesting restoration projects on the site.

If you’ve never heard of crowdfunding or wonder how it applies to you, we hope to have a series on our blog about it soon and how it can apply to historic restoration or preservation projects, so stay tuned!

Major Infrastructure Upgrades Coming

Due to the success of RuskinARC, we’ll be planning some major upgrades in the near future to our server and intrastructure. What that means for you is RuskinARC will be getting faster and more reliable. We haven’t reached our limit on our current set up yet, but we also don’t want to wait and potentially cause problems for our clients and are looking to be proactive in serving you.

This will mean that some time in July, we’ll need to lock RuskinARC up for a weekend or so to make the switch. Our hope is that we can get everything in place to make the switch with as little downtime as possible. The public view side of RuskinARC will actually be impacted far less and might not have any downtime at all.

Keep an eye open for the email detailing what will happen if you’re a current RuskinARC customer.

RuskinARC Newsletter: Maps and More Maps

Wisconsin Historic Maps Digitized

The Wisconsin Historical Society recently scanned and posted more than 3,000 of its rare maps and atlases online. There are some really interesting maps, including a map of Milwaukee in 1836 and a map of America from 1596! See them all here.

Getting Your Maps Online

We here at RuskinARC™ are interested to helping you with technology, whether you’re a customer or not. In that regard, we’ve put together a little screencast on how to get a Google Map of your endangered places or other location data quickly and easily on your website. Take a look:

Have something you’d like to see explained? Let us know

What’s New with RuskinARC™

This week, we did a little rework of some of the auto-generated description due to customer feedback around things like the built date and the roof description. Now the date text changes based on what is selected for the certainty field. If certainty is ‘approximate’, we say “built ca.1900”. If it’s ‘later than’, we say “built after 1900”, etc. It was also pointed out to us that the roof description wasn’t a complete sentence, so we also fixed that to make sure we don’t have any sentence fragments floating around. We also added a couple of more options for building type to fill in some holes customers were running into. It looks like the list from the National Park Service isn’t quite complete after all!

If you have any suggestions on how to make RuskinARC™ better for you, we want to know! Email us at

First RuskinARC™ Newsletter

For those that might have missed the first newsletter, here it is. If you’d like to get it fresh off the press, subscribe to our newsletter with the sign up form on the right.

Welcome to our RuskinARC™ Newsletter

Main Street Accreditation for 2013 Announced (sort of)

The National Main Street Center has announced 2013 members for their Main Street Accreditation program, sort of. There are a lot of press releases from the various cities, but no definitive list from the NTHP, at least that we can find. Perhaps the best way to see what new communities are being added, run this Google News search on “main street accreditation”. You can also catch the full list of all accredited programs here.

Maybe they need a system that can map all this…

EBook Sales Soon to Outstrip Paper Book Sales

PricewaterhouseCoopers has said that ebook sales will surpass paper book sales by 2017, just 4 years from now. This isn’t too surprising as announced in 2011, two years ago, that ebooks were already more popular than paper books in their sales numbers. Now it looks like the rest of the world is catching up.

Lest you think that this has nothing to do with Historic Preservation, let me assure you this isn’t just a fad and the transition from expecting paper to expecting digital is going to matter a lot to all of us in the coming years.

RuskinARC™ News

New Catalog View

Lately, we added a “Catalog View” to RuskinARC™ in place of the “text descriptions” report. If you’re a client, it’s already working on your system. To see it go to Reports and then Generate the Summary Catalog. It consolidates your resources nicely, combining auto-generated descriptions with photos. Couldn’t be easier. Here’s an example (from Miami): Looks good even on paper. To try it use your browser’s Print or Print Preview once you’re there.

Survey Forms

We’ve added a few new survey form choices: most recently California, Kentucky, and West Virginia. We can also do custom output forms on request under our professional services like we did for a client in Toronto, Canada.

New Look

By now you’ve noticed the “new” look and feel. We hope you like it. It’s designed to look great and work well on mobile devices (iPads, tablets). Now it’s easier than ever to do your survey work right in the field.

Pricing Adjustments

If you’ve seen our pricing page on the site, you might have noticed our announcement about pricing and service adjustments.

Over the past year we’ve taken a good look at what it really takes to develop, maintain, and support RuskinARC™. The new pricing structure is geared toward better business sense while still delivering real value for clients. Actually, it’s meant to (finally) allow us to deliver real power and reliability. We handle the backups, bandwidth, disk space, hosting, databases, security, bug-fixes, and all the other technical aspects so you don’t have to worry about it.

We’re especially looking hard at how the pricing and service tier might be altered so we can provide great support to clients, which is critical. You already know that RuskinARC™ is an absurd value, especially when compared to “rolling your own”, maintaining an in-house system or worse, not having a system at all that will give you the insight and information you need in today’s fast-paced world. We think that won’t change.

If you are already a client, you’ll simply stick with the pricing and service you have established with us. We don’t plan to charge any more than you’ve signed up for, and won’t be changing anything about your accounts unless you ask us to.

Until next time…